Albany AI Pros

Local AI setup · Capital Region, NY

AI that answers your calls, writes your quotes, sorts your inbox, keeps your books and finds your next bid. Set up in person, right here in the 518.

We come to your business, find the hours you lose to calls, quotes, email and paperwork, and set up AI that handles them. Then we train your team and stay on call.

Book a free visit See AI do it live

or call/text (518) 704-3125

While you work Sample
  • Receptionist: After-hours text answered — booked Tue 9:00
  • Estimating: Takeoff done: 3,420 SF stucco
  • Inbox: 23 emails sorted — 4 need you
  • Bookkeeping: Invoice #1042 drafted from job notes
  • Bid finding: 2 new public bids match your trades

Founded by Dom Rzaca, a Capital Region contractor who runs his own company on these systems.

  • In person across the Capital Region
  • You own every account and file
  • No long-term contracts
  • Founded by a local business owner

Monday, 7:12 AM

Your Monday, before and after AI

Same business, same Monday morning. Drag the line to see what’s already done when the boring work runs overnight.

Monday

7:12AM

Handled overnight · 5 need your OK

  • Mail Sorted 6:00 AM Inbox sorted, replies drafted Leads, bills, vendors and junk filed. 4 need you. Done
  • Phone Last night Calls answered, two booked Tue 9:00 and Wed 1:30 are on your calendar. Done
  • Quotes Drafted 6:05 AM Quote drafted from your notes Front steps repair, on your own template. Your OK
  • Receipts Logged Receipts logged from photos Snapped in the truck, added to the books. Done

A few quick OKs, then out the door.

Monday

7:12AM

42 things waiting on you

  • Mail Overnight 31 unread emails Bids, bills, a new lead and junk, all in one pile. Waiting: 31
  • Phone Last night 4 missed calls Between 6:48 and 9:40 PM. Two left no message. Waiting: 4
  • Quotes Due yesterday The quote you promised Front steps repair. Your notes are on a napkin. Waiting: Late
  • Receipts Last week Receipts in the truck Lumber yard, gas, hardware store. Under a seat. Waiting: 6

Coffee’s cold. Your morning is gone before the first job.

Sample morning Drag the line, tap a side, or use the arrow keys.

What changed overnight

Want the After? Book a free visit

Try it now

See it work

Three demos running right here on sample data. Pick one and try it. No sign-up, nothing to install.

AI Receptionist

A 9:40 PM text, booked for you

Sample Roofing & Masonry

AI assistant · answers texts after hours

9:40 PM

The office is closed. A customer is about to text.

What your customer sees

Behind the scenes

What the AI checks before it answers shows up here.

Tomorrow, 7:00 AM

Mike gets a summary of every after-hours text: who it was, what they need and what got booked.

Live demo with sample data. We build the real version on your own accounts.

Want this answering your texts at night?
Build the real one: AI Receptionist Good for Contractors & trades Property managers Medical & dental
See all 9 demos Or take the AI readiness quiz

Services

What we set up

18 things we build, in 5 groups. Start with a visit and a plan, then pick the work you want off your plate. All of it runs on your own accounts.

Start here

Not sure where AI fits yet? Begin with a visit and a written plan, or get your team set up and trained.

Office & admin

The inbox, the books, the documents and the calendar. The work that eats your evenings.

Sales & customers

Every call, text, chat and lead answered fast, even while you’re busy with a customer.

Construction & trades

Built by a contractor with 19 years in the field: takeoffs, bids, pricing requests and the paperwork that comes with them.

Ongoing

We stay on call after go-live, and build the dashboards and websites that tie it all together.

Compare all services and prices

Not sure where to start? Book a free visit

We work on the tools you already use. We’re independent — not a reseller or partner of any of these companies.

  • Claude
  • ChatGPT
  • Gemini
  • Microsoft Copilot
  • Google Workspace
  • Microsoft 365
  • QuickBooks
  • Zoho
  • Gmail
  • Outlook
  • Google Calendar
  • Excel
  • Google Sheets
  • Zapier
  • Make
  • Twilio
  • RingCentral
  • Bluebeam
  • AppFolio
  • Buildium
  • Google Business Profile
  • Netlify

Meet the founder

Built by a contractor, not a call center.

A builder's desk by a window at sunrise: printed elevation drawings, a white hard hat, a tape measure, a stucco sample, a laptop and a cup of coffee
19 years in construction
Dom Rzaca Founder, Albany AI Pros

Albany AI Pros was started by Dom Rzaca, a contractor with 19 years in construction: masonry, EIFS and stucco, coatings, concrete and restoration.

Dom has a master's degree in civil engineering from Poland. Today he owns and runs The Dom Construction Group here in Albany (www.TheDomConstruction.com), and he also manages rental properties. So bids due Friday, a full inbox and books that have to match the bank aren’t theory to us. They’re our week.

We built AI systems to take that work off our plate, and we run our own company on them every day. Now we set the same kind of systems up for other local businesses, in person, on your own tools.

Read our story

Mówimy po polsku We speak Polish.

Systems running every day at The Dom Construction Group

See how they work

Our own systems

Real work, not theory.

Systems we run every day at our own company — we can build them for yours.

See all real work

AI estimating & takeoff

Drawing sets measured, priced and cross-checked by three AI models, then turned into the estimate workbook, proposal and marked-up sheets.

The problem
Every bid at The Dom Construction Group starts with a stack of PDF drawings and a thick spec book.
What changed
A takeoff starts as a draft we check, not a blank page we fill in at night.

Bid Radar

Every weekday morning it reads our inbox and New York's public bid sites, scores each opportunity for fit and sends one ranked report.

The problem
Public work in New York is posted all over the place.
What changed
Mornings start with a short, ranked list instead of a pile of open tabs.

Supplier & sub pricing requests

A personal pricing-request email for every supplier and sub on the list, drafted in one go, sent one at a time, with replies and follow-ups tracked.

The problem
A bid lives or dies on the prices you get back from suppliers and subs.
What changed
Pricing requests go out the day we decide to bid, not whenever someone finds a free evening.

Books from bank statements

A year of bank statements and platform reports turned into an accountant-ready workbook with a P&L, balance sheet, ledger and reconciliations.

The problem
Dom runs a construction company and manages rental properties, and each business has its own bank accounts.
What changed
The accountant gets the same clean format every year, for every company.

Owner's live dashboard

One page that updates itself: open bids, active jobs, who is waiting on a call back and what needs doing today.

The problem
In a small construction company the important stuff lives in a lot of places.
What changed
The day starts with one page instead of a tour through every app.

Paperwork on autopilot

Certificates of insurance, vendor forms, registrations and prequal packets filled from one saved company file, then checked by a person.

The problem
Every new general contractor, school district or property manager wants the same facts in a different form.
What changed
A packet that used to eat an evening is now mostly a review job.

Website & local marketing

Our construction company's own website, lead form, Google Business Profile posts, ads and conversion tracking, all set up with AI.

The problem
An agency for all of it costs more than many small companies can justify.
What changed
The website finally explains what we do in the words customers use when they search.

Reviews

New in town — be one of our first clients.

We don’t post reviews we haven’t earned. When our first clients leave Google reviews, they’ll show up here.

Book a free visit

or call/text (518) 704-3125 Send us a text

Industries

Start with your business.

Pick your line of work. Here are three things we set up for businesses like yours.

All industries
Contractors & trades in the Capital Region

Contractors & trades

AI for contractors. From the field, not a cubicle.

Takeoffs, bid finding, supplier pricing, proposals and paperwork, set up by a contractor who runs his own company on the same systems.

Three things we set up

  • Takeoffs measured from your PDF plans
  • Public bids and GC invites ranked every morning
  • Proposals, COIs and pay apps drafted for your OK
See AI for contractors & trades Try the Photo → Estimate demo

How it works

Five steps, no surprises

You always know what happens next, what it costs and when it’s done. You own every account and file from day one.

  1. Step 1

    Visit

    We come to your office, or call if that’s easier. You walk us through a normal week: the calls, quotes, email and paperwork.

    Free · 30 minutes

  2. Step 2

    Plan

    We sit with you and your team, then hand you a written plan: what to automate first, what it costs and how long it takes.

    AI Workflow Audit from $500, credited toward any build

    About the audit

  3. Step 3

    Build

    We build on your own accounts and tools, then test it on your real work before you rely on it.

    Most first projects are live in 1–⁠3 weeks

    See real work

  4. Step 4

    Train

    Your team learns on their own phones and computers. You keep a short written how-to for everything we set up.

    Hands-on, at your office

    About training

  5. Step 5

    Support

    Call or text a person who knows your setup. Fixes, tweaks and small new automations, plus a quarterly check-in.

    Monthly Care Plan from $350/mo, cancel anytime

    About the care plan
Start with a free visit

or call/text (518) 704-3125 Send us a text

Time & money

Run the numbers on your week

Plug in your own team size, admin hours and missed calls. You’ll see the hours you could get back each year and a payback range. It’s an estimate, not a promise.

  • Your team, your hours, your missed calls
  • Every formula shown under the result
  • Nothing you type leaves this page

Time & money calculator

Hours and dollars back, math shown

Sample starting numbers A 5-person shop. Slide them to match your week. Nothing leaves your browser.

Your team’s time

Everyone who touches email, quotes, invoices or scheduling.

Quotes typed up at night, invoices, email, chasing paperwork.

Pay plus payroll taxes, insurance and benefits.

Assumption

Our starting guess. Move it if you think it’s higher or lower for you.

Calls you miss

Calls that go to voicemail while you’re on a job site or with a customer.

What a typical new job or new customer brings in.

If someone had picked up, how many would have turned into work?

Compare with a package

Starting prices. Not sure which fits? The AI Workflow Audit (from $500) ranks your options, and its fee is credited toward any build.

Your estimate

Updates as you slide

Hours back a year

—hrs

About — hours a week across the team, likely. Conservative: — hours a year.

Value back a year

Conservative

—

Likely

—

Conservative uses half your AI share and half your booking rate.

Time back — – —
New work booked (revenue, before costs) — – —

Darker bar: conservative. Lighter bar: likely.

Pays back the package in about

—–— months

Likely to conservative, against the starting price. Your real price comes after the audit.

In plain English

This is an estimate, not a promise.

Book a free visit or call or text (518) 704-3125

We’ll check these numbers against how your week really goes.

How we calculate this

Plain arithmetic on the numbers above. The lines in grey use your current inputs, rounded to the nearest hour or dollar.

  1. Admin hours a year = team size × admin hours a week × 48 working weeks. We use 48 weeks, not 52, to allow for holidays and slow weeks.
  2. Hours back = admin hours a year × the share AI could take on. Likely uses your share. Conservative uses half of it.
  3. Time back in dollars = hours back × loaded hourly cost.
  4. New work booked = missed calls a week × 48 × the share that would book × average job value. Conservative uses half your booking rate.
  5. Value back a year = time back in dollars + new work booked.
  6. Payback = the package’s starting price ÷ value back a month (value a year ÷ 12). Under about six weeks we show it in weeks. For the monthly plan we compare the value back each month with the monthly cost instead.

What this leaves out

  • Job value is revenue, not profit. What you keep depends on your margin.
  • Time back only turns into money when it goes to paid work, less overtime, or a hire you can put off.
  • The first few weeks are slower while your team gets used to the new way.
  • One package rarely does everything. An AI receptionist is what catches missed calls. Setup and training mostly speeds up the paperwork.
  • Software subscriptions are billed to you directly by the vendor and are not counted here.
  • Prices are starting prices. The real number comes after we look at how your week really goes.

An estimate from your own numbers, not a promise. Nothing you type leaves this browser.

Get real numbers at a free visit

Want a real number for your business? The audit puts one in writing. About the audit See all 9 demos

Pricing

Clear prices, in writing

Start with a free visit. No long-term contracts, and you own every account we set up.

Starting prices. Your final price comes in writing after the audit. Software subscriptions are billed to you directly by the vendor — no markup.

See full pricing

Where we work

In person across the Capital Region

We drive to your shop, office or job site, sit with your team and set things up where the work happens.

  • Our office: 401 New Karner Road, Albany · by appointment only
  • Hours: Mon–Fri 7 AM–5 PM
  • Farther out? We help remotely anywhere in New York.
All 14 towns we serve
Hudson River Hudson River Mohawk River Mohawk River Our office by appointment only Our office by appointment only Albany: see how we help businesses here Albany Albany Schenectady: see how we help businesses here Schenectady Schenectady Troy: see how we help businesses here Troy Troy Saratoga Springs: see how we help businesses here Saratoga Springs Saratoga Springs Clifton Park: see how we help businesses here Clifton Park Clifton Park Colonie: see how we help businesses here Colonie Colonie Latham Guilderland Bethlehem / Delmar Rensselaer Cohoes Amsterdam Amsterdam Cobleskill &Schoharie County Cobleskill &Schoharie County Hudson Hudson
Stylized map, not to the street. Rivers and distances are approximate.

Towns we visit in person:

FAQ

Questions owners ask

Straight answers on cost, time, data and what happens after we leave.

All 20 questions

Ask us yourself

Call or text, whichever is easier. Mówimy po polsku.

Call (518) 704-3125 Text us
Do you really come to my office?

Yes. We drive to your shop, office or job trailer anywhere in the Capital Region, sit with the people who answer the phones and do the paperwork, and set things up on your own computers and phones. If you’d rather come to us, our office at 401 New Karner Road in Albany is open by appointment.

What does it cost?

The first visit or call is free. After that, prices start at $500 for a workflow audit (credited toward any build), $1,500 for AI setup and team training, $3,500 per automation and $350 a month for a care plan. Those are starting prices; you get the final price in writing after the audit, before any work begins. Software subscriptions are billed to you directly by the vendor, with no markup from us.

How long does it take?

Most first projects are live in one to three weeks after the audit. A bigger build, like estimating from your drawings, takes more like three to five weeks, including test runs on bids you’ve already priced. You get the timeline in writing before we start, and we test everything on your real work before you rely on it.

Do I need to be good with computers?

No. If you can send a text and open an email, you can use what we set up. We train your team in person, on their own phones and computers, and leave a short written how-to for everything we build. Most of it runs in the background; your part is usually reading a draft and tapping approve.

Is my data safe?

We treat it like our own. Everything is set up on your accounts, using the business version of each tool with training on your data turned off wherever the vendor allows it. Sensitive information never goes into free consumer AI apps, and patient information only goes into HIPAA-eligible tools covered by a signed BAA. Our AI and data policy page spells out the details.

Will AI replace my staff?

That’s not what we set it up for. It takes the repetitive parts off their plate: sorting the inbox, retyping the same quote, chasing the same follow-up, keying in receipts. Your people still talk to customers and make the calls that matter, and you decide what the AI may send on its own and what waits for a person to approve.

Which AI tools do you use?

Whatever fits your business and what you already pay for. Usually that’s Claude, ChatGPT, Gemini or Microsoft Copilot, with tools like Zapier or Make to connect them to your email, calendar and QuickBooks. If your office runs on Google Workspace, Gemini is often the easy fit; on Microsoft 365, Copilot often is. We’re not a reseller or partner of any of these companies, so we have no reason to push one.

Can it work with my current software?

Usually, yes. We build on what you already use (Gmail or Outlook, Google Workspace or Microsoft 365, QuickBooks, your phone system, AppFolio or Buildium) instead of asking you to switch. When something has no direct connection, we look for a simple workaround like a shared spreadsheet or a forwarded email, and if it can’t be done well, we tell you before you spend anything.

Free intro visit

Let’s find the hours you’re losing.

Tell us where to call. We’ll set up a free 30‑minute visit at your office — or a quick call if that’s easier.

Call(518) 704-3125 Text(518) 704-3125

We come to you anywhere in the Capital Region. Our office at 401 New Karner Road, Albany is open by appointment only. Mówimy po polsku.

Get a call back

Two fields. A real person, usually the same day.

A real person calls you back, usually the same business day. No spam, ever.

Prefer to tell us more? Use the full request form.

Ask Albany AI Pros

Scripted answers from our FAQ

Loading

Pre-written answers. What you type stays on this page. A person is a call or text away: (518) 704-3125